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LUISIANIANS INTERNATIONAL INC.
July 2005
ARTICLE I
NAME
This association shall be known as LUISIANIANS INTERNATIONAL INC.
This association is nonsectarian and non-profit
ARTICLE II
OBJECTIVES
The objectives of this Association are:
A. To provide an effective mechanism for philanthropic giving to support programs and projects in the Philippines.
B. To provide a structure by which Luisianians will work together.
C. To actively participate in community activities that will enhance the positive image of the Philippines.
D. To dessiminate informations about the activities, progress and development of Luisiana.
E. To provide support to the NEED for the upcoming activities of local association.
F. To serve as an umbrella organization of all Luisianans all over the world.
ARTICLE III
MEMBERSHIP AND REPRESENTATION
A. Any individual who is a member in good standing as defined by the local association.
Section 2. Representation
I. A regular member is eligible to hold office, chairs a committee, and exercise
to vote.
ARTICLE IV
EXECUTIVE OFFICERS AND ELECTIONS
I. The elected officers of the association shall be:
1. President
2. Vice-President
5. Recording Secretary
6. Corresponding Secretary
7. Treasurer
8. Assistant Treasurer
9. Auditor
10. Four (4) Public Relations Officers
11. Four (4) Peace Officers
12. Seven (7) Advisers
13. Ten to Twelve (10-12) Board of Directors one acting as Chairperson
14. President-Elect
II. The Executive Officers is comprised of the following:
1. Elected and inducted officers.
2. Presidents or representatives of Local Associations to act as Board of
Directors.
.
II. Only regular member may vote during the election.
III. Voting during an election - whether by raising of hands or by secret ballot - is
elected by plurality. In the event of a tie, choice shall be made by lot.
SECTION III Vacancies
I In the event that the President resigns, the First Vice President shall take
over for the duration of the unexpired term.
II. In the event of any vacancy except that of the President or where there is an
assistant position, the Executive Officers shall make an interim appointment to the vacant position for the unfinished term.
MEETINGS, QUORUM, AND SPECIAL MEETINGS
Section 1. Meetings
I. Association Meetings
A. The association general membership meeting will be held every
2 years at which officers are elected.
B. Notice of the general membership meeting will be sent to each
association by mail at least six (6) months prior to the meeting.
II. Executive Officers
A. Quarterly update by email for the executive officers/board of directors.
B. Special and emergency meetings of the Executive Officers may be
called by the President or upon written request by three (3) members
of the Executive Officers.
C. Notices of all meetings of the Executive Officers will be sent to each
member by email or regular mail at least thirty (30) days prior to the
meeting.
D. 11 of the 22 elected officers and 50% of the Local Association presidents
or representatives(non-elected) shall constitute a quorum.
ARTICLE VI
AMMENDMENTS
This Constitution may be amended only by two-thirds (2/3) vote during a general membership meeting.
BY – LAWS
ARTICLE I
DUES AND ETHICAL STANDARD
Section 1. Dues
I. 1. The membership fee is $20.00 per family for two years.
If the child is over 21 years of age it will be another fee
2. Lifetime membership of $200 payable in two years.
Voluntary donations are welcome.
Section 2. Ethical Standards
I. By a majority vote, the Executive Officers may censure or expel a
member for a cause after a hearing at which the member was allowed
to hear his/her case.
II. Upon recommendation of the Committee on Discipline, the Executive
Officers may censure or expel a member. A disciplinary procedure shall
be drafted by the Committee on Discipline and approved by the
Executive Officers by majority vote.
ARTICLE II
DUTIES AND POWERS
Section 1.
The duties and powers of the Executive Officers of the association shall be such as implied by the inherent nature of their respective titles and all such duties specified in these by-laws.
A. The President shall:
1. Represent the Association at all functions or designate any Board
member as an alternate.
2. Preside at all meetings of the Executive Officers.
3. Coordinate the activities of the Association.
4. Appoint chairpersons to the standing and special committees
with the approval of the Executive Officers. However, the
chairman of the Committee on Discipline shall be appointed by
the Executive Officers.
5. Execute all resolutions, rules, and regulations as established by
the Executive Officers.
6. Countersign all disbursements of funds.
7. Create or discontinue any appointive committees subject to the
approval of the Executive Officers.
8. Submit a report of activities of the Association during his/her
incumbency at the general membership meeting.
B. *** The Vice President shall:
1. Assume the duties and powers of the President in his/her
absence.
2. Perform other duties and responsibilities as set forth by the
Executive Officers.
C. The Recording Secretary shall:
1. Be the chief custodian of the official records of the Association
2. Record all transactions of the meetings and submit transactions
and minutes of such meetings to the Corresponding Secretary.
3. Monitor all records pertaining to the general membership.
D. The Corresponding Secretary shall:
1. Be responsible for sending all notices of events and meetings of
the Association.
2. Maintain the master list of members of the Executive Officers.
3 Assume the duties of the Recording Secretary in his/her absence.
4 Be responsible for sending minutes of meetings to the Executive Officers.
E. The Treasurer shall:
1. Be responsible in maintaining all official financial records of the
Association.
2. Receive accounts, keep all funds and receipts, and deposit same
in a bank designated by the Executive Officers in the name of the
Association.
3. Disburse funds as may be directed by the President with the
approval of the Executive Officers.
4. Present all financial records to the Auditor.
5. Submit a written financial report at the general membership meeting.
F. Assistant Treasurer shall:
1. Assist the treasurer in all functions.
2. In the event that the Treasurer resigns or is unable to discharge
his or her duties and responsibilities, the Assistant Treasurer will
take over.
G The Auditor shall:
1. Audit all transactions and financial activities of the association.
2. Examine and check all receipts, disbursements, assets and liabilities of
the association.
3. Maintain an audit file of records and receipts.
4. Sign and attest the financial statements of the association.
H The Public Relations Officer shall:
1. Be the chief liaison officer of the Association.
2. Be in-charge of all press releases, publications, and reports concerning the
activities of the Association. All press releases shall have the approval of the
Executive Officers. Anything not cleared through the Executive Officers is
considered unauthorized and does not bind the Association.
I. The Peace Officers shall:
1. Maintain order at meetings and all functions.
2. Have the authority to expel, disarm or prohibit any person from
attending any Association function.
3. May call upon any member at any time to assist him/her in the
performance of his/her duties.
J. The Advisers shall:
Give advise on matters referred to them by the Executive Officers.
K. The Board of Directors shall:
1. Act on the agenda submitted by the President for resolution and
return to the President for implementation.
*** The Board of Directors are not elected during the election of officers. The members of the
board are Presidents and or Representatives of the local association or region.
L. *** The President-Elect shall be:
1. President in training.
2. He/She may attend any meetings of the association.
3. He/She may take part on discussion in any meetings but has no voting
power.
4. Assumes the responsibilities of the President for the in-coming term.
Section 2.
The Executive Officers shall:
1. Formulate policies which shall include fiscal and program
policies.
2. Have the power to prescribe additional duties to all officers and directors.
3. Have the power to make rules and regulations consistent with the
by-laws of this Association.
4. Determine and oversee compliance with the terms and conditions
of any contract into which the Association has entered into.
5. Approve proposals for financial assistance and funding of all
program plans and priorities.
6. In the event of vacancy, make interim appointment by two-thirds
vote to the vacant position for the duration of the term.
ARTICLE III
COMMITTEES
Section 1. Standing Committees
The Association shall have the following standing committees:
1. By-Laws
2. Membership
3 Budget and Finance
4. Ways and Means
5. Public Relations
Section 2. Special Committee
1. Nomination and Election Committee
2. Committee on Discipline
Section 3. Appointments
1. The President shall appoint the chairperson of all the standing
committees with the exception of the Committee on Discipline
with the approval of two-thirds vote of the Executive Officers.
Section 4. Membership
Each standing committee shall consist of a chairperson, either a
director or a co-chairperson and three (3) members.
Section 5. Responsibility of Each committee
I. By-laws Committee shall:
amendments and submitting its recommendations to the
Executive Officers.
B. Be responsible for presenting the proposed amendments to the
General Assembly during the general meeting for approval.
II. Membership Committee shall:
A. Be responsible for coordinating with the local chapters’
activities for recruitment of members.
III. Budget and Finance Committee shall:
IV. Ways and Means Committee shall:
A. Develop and organize means to generate income for the
Association.
V. Public Relations Committee shall:
A. Be responsible for all news releases and media publicity.
B. Coordinate the publication of the Association’s leaflets, and flyers
that will help publicize the Association.
C. Shall distribute publications to the different associations in a timely
manner.
VI. Nomination and Election Committee shall:
A. Be responsible for the formulation of the rules and regulations
of the election as approved by the Executive Board.
B. Be responsible for conducting the election during the
meeting.
VII Community Outreach Committee shall:
A. Present and coordinate projects the association is undertaking.
Section 6. Committee Reports
Each committee shall submit a written report of activities and
accomplishments at the general meeting.
ARTICLE IV
DISCIPLINARY PROCEDURE
The Executive Officers shall appoint members to the Committee
on Discipline by two-thirds (2/3) vote of the Executive Officers.
ARTICLE V
CONSULTANT’S COUNCIL
Section 1. Composition
The consultant’s council shall be composed of the advisers and all past presidents. The incumbent president of the Association shall be ex-officio member of the council.
Section 2. Functions
A. Privilege to attend meetings.
B. Recommend ways and means to foster the purposes of the
Association.
ARTICLE VI
FISCAL YEAR
The fiscal year of this Association coincides with the calendar year in effect.
ARTICLE VII
GIFTS AND REQUESTS
Gifts and requests may be received from members and friends of the Association. Such funds are to be used for programs and projects of the Association and are considered tax deductible.
ARTICLE VIII
DISSOLUTION
Upon dissolution or termination of the Association, no part of the net income or assets of the Association shall ever be used for the benefit of any of the members, or officers of the Association. All assets remaining after payment or provision for payments of all debts and liability of this Association shall be distributed to any such organization as the Executive Officers may direct, provided however, that any transferee organization, at the time of the distribution, shall qualify as an exempt organization under Section 501 ( c ) (3) of the Internal Revenue code.
ARTICLE IX
PARLIAMENTARY AUTHORITY
Robert’s Rules of Order, revised, shall govern this Association in all cases not covered by the by-laws.
Approved by the members of the Association on Sept. 23, 2006 to become effective immediately.
Evangeline V. Robles
Chairperson, Constitution & By-Laws
Myrna M. Baculi Necy R. Villamin
President 2005-2007 Secretary 2005-2007
*** Addendum and amendments approved on Sept 23, 2006 in Las Vegas, Nevada during the
Luisianians International meeting.
1. The Vice-President and the President-Elect were elected.
2. The Board of Directors are Presidents and or Representatives of the local association or region.
Originally assigned as Vice-Presidents but amended during the meeting.
